Boards and Committees

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We rely on citizens to volunteer their time and expertise by serving on various boards and committees. These boards and committees give input and recommendations on matters that affect the entire community.

Committees may be established, revised, disbanded and replaced by Council. Community representatives are appointed through a selection process at the beginning of the term of Council, which is 4 years and to fill vacancies as necessary.

The Mayor, as Head of Council, is an ex-officio member of all Township committees where not prohibited by law and has full voting privileges when in attendance at any meeting.

If you would like to find out more about these committees, boards or other public appointments, please contact the Clerk’s Department.

Committees, Boards and other Public Appointments

  • Ad-Hoc Special Event Committees: Canada Day & ATV Parade

    Purpose of the 2024 Canada Day & ATV Parade Ad-Hoc Committees

    The definition of an Ad-Hoc Committee is temporary group of people who are brought together to perform a specific task or solve a problem. The expected tasks and discussions will include:

    Canada Day Ad-Hoc Committee:

    -Assist in the planning of the event

    -Meet regularly leading up to the event to discuss plans

    -Bring forward ideas and suggestions for the event

    Attend the event

    •ATV Parade Ad-Hoc Committee

    -Assist in the planning of the event

    -Meet regularly leading up to the event to discuss plans

    -Bring forward ideas and suggestions for the event

    -Attend the event

    Administrative tasks will be completed by the Recreation and Facilities Coordinator.

    Click here for the full Ad-Hoc Special Event Committees: Canada Day & ATV Parade Member Description.

    Click here for the Ad-Hoc Special Event Committees: Canada Day & ATV Parade Member Application.

    We are accepting applications now! The deadline to apply is Friday March 29th at 4pm.

  • Sports & Recreation Committee

    The Sports and Recreation Advisory Committee will support the planning, implementation and operation of sports related programming offered by the Township, such as: Youth Soccer, Minor Baseball, 3-Pitch, Beach Volleyball etc. The Committee will have the opportunity to suggest and implement new sports programming ideas.

    The expected tasks and discussions will include:
    •Providing input and suggestions into new sport program offerings
    •Discussing registration dates for programs
    •Recruiting and supporting coaches
    •Umpire and Referee selection
    •Scheduling discussions
    •General planning for each sporting program


    Administrative tasks will be completed by the Recreation and Facilities Coordinator.

    Click here for the full Sports & Recreation Committee Member Description.

    Click here for the Sports & Recreation Committee Member Application.

    We are accepting applications now! The deadline to apply is Friday March 29th at 4pm.

     

  • Committee of Adjustment

    The Committee of Adjustment is the body that approves or denies a Minor Variance. They must make sure that the granting of a Minor Variance does not undermine or violate the original purposes of the policies that the municipality has in place. Any decision rendered by the Committee may be subject to such terms and conditions as the Committee considers advisable.

    Minor variances are granted to allow development to proceed without it being in exact conformity with the requirements of the Zoning By-Law. They are a special privilege and there must be a valid reason why the by-law cannot be met in order for a Minor Variance to be granted.

    The Committee of Adjustment in Tyendinaga consists of the members of Council who are appointed to the Committee for a period of one year and can be reappointed each year. The Committee must appoint a chair and a secretary-treasurer.

    Current Members

    Claire Kennelly

    Heather Lang

    Don McFarlane

    Dave Ogden

    Jen Phillips

  • Tyendinaga Township Public Library Board

    The Tyendinaga Township Public Library Board is responsible for the operation of the Township’s library system.

    In accordance with The Public Libraries Act, R.S.O. 1990, chapter P44the Tyendinaga Township Public Library Board:

    • Shall seek to provide a comprehensive and efficient public library service that reflects the community’s unique needs
    • Shall provide library services in the French language, where appropriate;
    • Shall operate one or more libraries and ensure that they are conducted in accordance with this Act and the regulations;
    • May operate special services in connection with a library as it considers necessary
    • Shall fix the times and places for board meetings and the mode of calling and conducting them, and ensure that full and correct minutes are kept;
    • Determines and adopts written policies to govern the operation of the Board and library
    • Shall make an annual report the Minister and make any other reports required by this Act and the regulations or requested by the Minister from time to time;
    • Shall make provision for insuring the board’s real and personal property
    • Shall take proper security for the treasurer
    • May appoint such committees as it considers expedient

    2022-2026 Board Members

    • Lois McGrath
    • Marian Petelycky
    • Nicole Lentini-McMechan
    • Julia Boese
    • Cathy Mullarky
    • Christa Ray

    Council Representatives: Don McFarlane

    Library CEO: Kristin Farrell 

    To view the Tyendinaga Township Public Library Board minutes, visit their website by clicking here.

  • Fence Viewers

    Tyendinaga Council appoints Fence Viewers to enforce the Line Fences Act. The Line Fences Act provides a procedure for resolution of line fence disputes between the owners of adjoining properties. Line fences are fences that mark the boundary between properties; they are often referred to as boundary or division fences. This Act applies to both residential and non-residential fences. The Act does not deal with disputes about fences that are not on a boundary line.

    When is the Act Applicable?

    The arbitration procedure is applicable to two situations where the owners are unable to reach agreement:

    • where no fence currently exists at the boundary between the two properties, and one owner wants a new fence to be constructed to mark the boundary; or
    • where a line fence already exists, and one owner believes that it needs to be reconstructed or repaired.

    In such cases, an owner can request that a municipality assign “fence-viewers” to resolve the dispute and issue a decision which is called an “award.” The fence-viewers are authorized to only address one or both of the following situations:

    • the apportionment of responsibility for the fencing work between the two adjoining owners; or
    • the description of the fence that is to be constructed or reconstructed on the boundary line, including the materials to be used.

    When is the Act Not Applicable?

    • if one owner has constructed a new line fence, on his or her own initiative, or has reconstructed or repaired an entire line fence, and then wants to use the arbitration procedure to force the adjoining owner to pay part of the cost of the completed work.
    • in determining the location of the boundary between adjoining properties.  Such disputes must be resolved by the owners themselves as the municipality and fence-viewers have no jurisdiction to deal with boundary issues.

    Additional Information 

     

  • Tyendinaga Township Minor Baseball Association

    Join the team behind the team!

    We are looking for passionate volunteers to join the Minor Baseball Committee to help bring minor baseball to new heights!
    If you are interested in making a difference, please get in touch with the Recreation & Facilities Coordinator by email at recreation@tyendinagatownship.com or by phone at 613-396-1944 ext. 203

Contact Us

Yvonne Murphy
~ Clerk
859 Melrose Road, RR#1, Shannonville, ON K0K 3A0